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Extract receipt and invoice Automatically with OCR technology

Upload your receipt photo or invoice file online, and Mekari Expense OCR technology will extract transaction data such as date, vendor, and amount in seconds.

Drop file here or

Only 1 file (PDF/PNG/JPG/JPEG) allowed, max. 5 MB.

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Need to upload more than 1 file at once? Try the Bulk Upload

OCR Extraction Results Awaiting document

Units per transaction: unlimited

No file selected
Total reimbursement —

Upload document on the left to see OCR extraction results

OCR Extraction Results Awaiting document
No file selected
Total Cash Advance —

Upload document on the left to see OCR extraction results

Drop file here or

Only 1 file (PDF/PNG/JPG/JPEG) allowed, max. 5 MB.

Want to see a sample result? Try with

OCR Extraction Results Awaiting document
Product Description Qty Unit Price
No file selected
Subtotal —
Discount Auto
−
Tax —
Total —

Upload document on the left to see OCR extraction results

How it works

OCR in Mekari Expense in 3 steps

From document upload to ready-to-use data, everything is completed in seconds.

1

Upload receipts or invoices

Drag and drop PDF, PNG, or JPG files into the upload area. The system supports shopping receipts, vendor invoices, and payment receipts across various document formats.
2

OCR reads vendor, date, and amount

Mekari Expense’s OCR technology automatically identifies and extracts transaction data, including vendor name, transaction date, item description, and payment amount.
3

Copy or download results as CSV

Extracted data can be reviewed and edited before being copied as text or downloaded as a ready-to-use CSV file.

What data can OCR extract?

Automatically extracted data from the receipts or invoices you upload.

Reimbursement

Transaction Date
Mekari Expense OCR automatically recognizes and fills in the transaction date from receipts or invoices, supporting a wide range of commonly used date formats.
Vendor
The merchant, store, restaurant, hotel, or issuing vendor name is automatically extracted from the receipt or invoice header.
Description
Descriptions of purchased items or services are automatically extracted from transaction rows in the document.
Amount
Payment amounts are automatically recognized and filled into the Amount field. If a receipt contains multiple items, each item is extracted as a separate line item.
Attachment
Uploaded files are automatically attached to reimbursement claims in Mekari Expense, ensuring supporting documents are securely stored and accessible through View attachment.

Cash Advance

Vendor
The merchant or service provider where cash advance funds were used is automatically recognized and filled based on receipt information.
Amount
The total expense amount on the receipt is automatically recognized and filled into the Amount field.
Description
Expense descriptions are extracted from the receipt and automatically filled into the Description field.
Attachment
Uploaded receipts are automatically attached as supporting documents in Mekari Expense, making them easy to store and access later.

Reimbursement

Claim category
Claim categories are selected manually by users in Mekari Expense. Categories are configurable by each company and determine applicable spending limits and approval workflows.
Subcategory
Subcategories are selected from a dropdown menu based on the chosen main category. In Mekari Expense, subcategories help finance teams group expenses more specifically, such as transportation being split into taxis, flights, or toll fees.

Cash advance

Purpose
The reason for the cash advance expense is entered manually to provide context for approvers.
Notes
Additional notes related to cash advance settlement. Optional.
Vendor
The vendor or invoice issuer name is automatically recognized and filled based on the document header.
Transaction Date
The invoice date is automatically recognized and filled into the Transaction Date field.
Due Date
The payment due date is automatically recognized and filled into the Due Date field.
Product & Description
Product names and descriptions for each item are automatically extracted from the invoice line item table.
Qty & Unit Price
Quantity and unit price for each line item are automatically recognized and filled based on invoice details.
VAT
VAT percentages or amounts listed on the invoice are automatically recognized and extracted for each line item.
Subtotal & Total
Invoice subtotal and final total values are automatically recognized from the document summary section.
Attachment
Uploaded invoice files are automatically attached as purchase invoices in Mekari Expense, ensuring documents remain organized and easy to access.
Currency
Invoice currency is selected manually based on the transaction. Supports multi-currency payments for international transactions.
Price Include Tax
Manually specify whether invoice prices already include VAT, ensuring accurate tax calculations.
Unit & WHT
Item units and Withholding Tax (WHT) for each line item are entered manually based on transaction type and applicable requirements.
Reference No.
Internal reference numbers can be added manually for easier tracking and administrative purposes.
Requester/Warehouse
Requester names and destination warehouses are entered manually to support accurate approval routing and transaction management.

Why use OCR for reimbursement?

Manual reimbursement claims are often time-consuming and prone to input errors. With OCR, claims become faster, more accurate, and more efficient.

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Supports various document formats

Restaurant receipts, hotel bills, vendor invoices, and payment receipts can all be processed without requiring specific templates. Mekari Expense OCR automatically adapts to different document layouts.

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Upload from multiple devices

Upload documents easily from a desktop, laptop, or mobile device in PDF, PNG, or JPG format. No additional software is required to start extracting data in Mekari Expense.

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More efficient claim processing

Employees no longer need to manually enter receipt details. A single upload is enough to automatically fill claim fields in seconds, significantly saving time especially for high-volume reimbursements.

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Data flows directly into approval workflows

OCR extraction results are automatically saved together with original document attachments and routed into pre-configured approval workflows in Mekari Expense, eliminating the need for manual re-entry by finance teams.

I have a question...

What is Mekari Expense OCR Scanner?

Mekari Expense OCR Scanner is an automatic text recognition feature that reads receipts, invoices, and payment slips to populate reimbursement claim data without manual input.

How do I use this OCR Scanner?

Upload receipt or invoice files in PDF, PNG, or JPG format to the upload area. Mekari Expense OCR will automatically extract data such as transaction date, vendor name, item description, and payment amount. Extracted results can be reviewed, edited, copied, or downloaded as a CSV file.

What file formats are supported?

This tool supports PDF, PNG, and JPG/JPEG formats with a maximum file size of 5 MB per file and one file per upload session. For optimal extraction results, make sure the document is clear and easy to read.

Is my document stored after processing?

No. Documents uploaded are not stored on Mekari Expense servers after the session ends. All processing is temporary, and data is deleted once the session is completed.

Apakah OCR bisa membaca struk yang buram atau kusut?

Extraction accuracy depends heavily on document readability. For the best results, ensure documents are clear, well-lit, and not cropped. Poor-quality documents may affect Mekari Expense OCR accuracy.

What is the difference between this tool and the OCR feature in Mekari Expense?

This tool allows you to extract data from documents and download the results as a CSV file. Meanwhile, the OCR feature in Mekari Expense is fully integrated with the reimbursement claim system, including approval workflows, category-based spending limits, approver notifications, and company-wide expense reporting.

Manage team reimbursements more easily with Mekari Expense

Automate claim data entry, manage spending limits, and speed up approvals with a system integrated into your company’s financial workflows.

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