Manage the entire process from claim submission to approval and disbursement in one automated system.
With digital submissions, multi-level approvals, and scheduled disbursements, the reimbursement process becomes more transparent, compliant with company policies, and neatly recorded in financial reports.
Upload receipts or proof of transactions and submit claims directly through the app.
Set approval flows according to your company structure — the process becomes automated, fast, and transparent.
View claim updates in real time without manual follow-ups.
Schedule automatic transfers directly to employees’ bank accounts.
Simple, transparent, and well-controlled digital claims help maximize employee productivity.
Take a photo of the proof of transaction and submit it directly through the app without manual input.
Track claim status in real time for a clearer and more reliable process.
Claim data is automatically stored, keeping financial reports organized and precise.
Employee reimbursements are completed up to 2x faster with automated workflows.
Each claim follows company policies, ensuring healthy and well-managed cash flow.
Eliminate manual administrative tasks and focus on more strategic work.
Enter expense details and upload receipts directly from the app.
Claims automatically follow a multi-level approval flow based on your company structure.
Monitor claim progress in real time, from submission to approval.
Once approved, reimbursement funds are automatically transferred to the employee’s bank account
Hear directly from our clients
"With Mekari Expense, the fulfillment of our business trip transactions and reimbursements is greatly helped. The status of every submission is truly monitored, the reference is clear, and there is an edit history."
"Sekarang proses pengajuan biaya jadi lebih cepat, bahkan bisa malam jam 10 tanpa harus nunggu besok. Paperless juga, jadi semua langsung terekam dan mengurangi kesalahan Kami dapat waktu lebih karena urusan operasional makin rapi. Waktu ini yang kami pakai untuk strategi dan pengembangan bisnis"
"Mekari Expense menyederhanakan pencatatan pengeluaran, memusatkan data untuk pelaporan, dan meningkatkan transparansi. Persetujuan via ponsel praktis, antarmuka web ramah pengguna, sehingga efisiensi operasional dan kepuasan karyawan meningkat."
The Reimbursement feature is specifically designed to simplify the management of employee reimbursements and cash advances.
Using the Reimbursement feature streamlines processes for HR, finance, and employees altogether.
The Reimbursement feature is included starting from the Mekari Expense Pro plan.
If you experience any difficulties or need further assistance, our support team is ready to help you anytime.
Employee reimbursements are not subject to income tax as long as the reimbursement meets the following conditions.
If these conditions are not met
If the reimbursement is considered additional income (for example, lacking valid documentation or unrelated to work), it may be treated as taxable income and subject to Article 21 income tax for employees.
Reimbursement is compensation for expenses incurred by an individual on behalf of the company, while replacement refers to providing goods or money as a substitute for something lost or damaged.
Reimbursement is the repayment of expenses incurred by an individual on behalf of the company, whereas disbursement refers to the process of paying out or releasing funds from the company or organization to the rightful recipient.
Bersama Mekari Expense, semua proses pengajuan, approval, dan pencairan otomatis dalam satu platform terintegrasi
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