10 Best SAP Concur Alternatives to Cut 7% Revenue Loss

Managing business travel and employee expenses is not an easy task. Therefore, companies need to choose the right software to manage expenses more effectively, one of which is SAP Concur, a spend management solution for enterprises.

Although it has become a widely used spend management software, as business needs continue to evolve, many companies are now starting to look for SAP Concur alternatives that are more flexible, efficient, and locally relevant.

SAP Concur as an expense & travel management software

SAP Concur is a global platform known as expense and business travel management software that helps companies manage travel, expenses, and invoice management.

With SAP Concur, companies can simplify spend management processes from implementation, reporting, to cost tracking. SAP Concur’s features are specifically designed with an end-to-end view to monitor employee spending, helping teams manage budgets and create more accurate projections.

SAP Concur’s capability as a spend management platform in enterprise environments has been proven based on Uber’s case study.

Why are companies still looking for SAP Concur alternatives?

Despite its advantages, SAP Concur is not suitable for all types of companies. Its complexity and report-based pricing model often make it less ideal for mid-market companies or small businesses that are looking for fast deployment with low administrative overhead.

Here are several reasons why companies are starting to look for SAP Concur alternatives:

• The interface feels outdated and not intuitive, making it confusing for users and requiring too much time for basic tasks
• Too complex for companies that do not require all enterprise-level features
• Slow performance and frequent glitches, making the platform difficult to navigate effectively

Performance issues and software complexity have a broader impact beyond just disrupting operations.

The same study also stated that, on average, employees lose nearly seven working hours per week simply due to dealing with fragmented systems and complex processes.

This condition explains why more companies are starting to look for SAP Concur alternatives that are simpler, faster to implement, and do not burden teams with a steep learning curve.

Read more: 9 Payhawk Alternatives for Best Spend Management System

SAP Concur subscription pricing

The pricing consists of a monthly subscription fee based on the selected plan according to business needs. Companies interested need to contact the SAP Concur team directly to request a customized quotation.

Here are the following several recommended software solutions that can be alternatives to SAP Concur.

1. Mekari Expense

Mekari Expense is an end-to-end spend management platform that helps companies manage business expenses, from business travel claims, vendor payments, to integrated corporate card usage.

Built specifically for the Indonesian market, Mekari Expense connects financial operations, HR, and accounting through the Mekari ecosystem. This platform is a strong choice for local businesses that want centralized financial control without the concern of high complexity.

Key features of Mekari Expense:

• Business trip management: Policy-based expense tracking and simplified reconciliation
• End-to-end expense management: Easy digital and automated expense management, from submission, approval, to reimbursement
• Mekari Limitless Card: Create physical and virtual cards with flexible, customizable limits and categories
• AI-based OCR: Automatically extract receipt data by simply scanning receipts to minimize input errors
• International remittance: Cross-border payments to overseas vendors or partners
• Purchasing: Management of PO, PR, and vendor interactions through a self-service portal
• Integration with the Mekari ecosystem: Connected with Mekari Jurnal for automatic accounting records and Mekari Talenta for organizational structure and employee data synchronization

Pricing: See Mekari Expense pricing

Why is Mekari Expense suitable as an SAP Concur alternative?

Mekari Expense is one of the most suitable spend management alternatives, especially for businesses in Indonesia.

With features such as reimbursement, spend control, purchasing, and integration with the Mekari ecosystem such as Jurnal and Talenta, Mekari Expense is a solution for companies in Indonesia that want to manage company expenses in a centralized, controlled, and automated way.

2. Expensify

Expensify is an all-in-one expense management platform that allows tracking of every receipt, expense management, and reimbursement processes in just a few clicks.

This platform is suitable for small teams to enterprises that want to simplify the entire expense cycle, from receipt scanning to end-of-month reconciliation.

Key features of Expensify:

• SmartScan to scan physical and digital receipts and automatically extract details such as merchant, date, amount, and currency
• Concierge AI to categorize expenses, flag policy violations, and guide users directly within the transaction context
• Corporate card to facilitate transactions and automatically import and record all business expenses
• Bill pay and invoicing to capture, approve, and pay vendor bills in one platform
• Automated approval workflows with multi-level review configurable according to company policies

Pricing: Start from $5/user/month (Collect plan)

Why is Expensify suitable as an SAP Concur alternative?

Expensify offers a much lighter and easier-to-adopt experience compared to SAP Concur, with AI that eliminates almost all manual work. This solution is ideal for teams that prioritize speed and ease without lengthy enterprise configurations.

3. Happay

Happay is an expense and spend management platform that is quite popular in Asia, especially in India. Through this platform, companies can automate expenses, reimbursement processes, as well as reporting and accurate financial analytics.

Key features of Happay:

• Xpendite to extract expense data from emails automatically and accurately without manual input
• SmartAudit for automatic detection of duplicate invoices, overspending, and data inconsistencies
• ApprovNow as a multi-level approval workflow with automatic notifications and policy violation detection
• Corporate cards with real-time balance and limit control via mobile applications
• Analytics providing insights into company spending for decision-making

Pricing: Custom quote

Why is Happay suitable as an SAP Concur alternative?

Happay is built with local compliance features such as GST automation, making it a more contextual choice for multinational companies operating in Asia, especially India

4. Zoho Expense

Zoho Expense is an end-to-end travel and expense management solution. This platform is part of the Zoho ecosystem, making it easy to integrate with other Zoho products.

It is equipped with an intuitive UI, full automation from expense creation to reimbursement, self-service travel booking, corporate card management, and real-time employee expense insights.

Key features of Zoho Expense:

• OCR-based autoscan for automatic transaction detail extraction without manual input
• Corporate card management with real-time synchronization and auto-matching transactions with receipts
• Automatic per diem management based on travel destination and company policy
• Multi-level approval workflows configurable for various types of expenses

Pricing: Start from $4/user/month

Why is Zoho Expense suitable as an SAP Concur alternative?

Zoho Expense offers features comparable to SAP Concur with much faster implementation, especially for companies already using the Zoho ecosystem, where cross-product synchronization becomes a significant advantage.

5. Ramp

Ramp is a spend management platform that helps companies manage expenses. This platform combines payments, corporate card usage, vendor management, and business travel.

Equipped with AI-based intelligence, this platform is suitable for companies that want more effective and centralized expense control.

Key features of Ramp:

• AI-based expense automation for receipt scanning, categorized transactions, and real-time synchronized accounting data
• Policy Agent that reviews every transaction in real-time, approving compliant ones and flagging those requiring attention
• AI-based AP automation for auto-coding invoices, anomaly detection, approval routing, and payment execution
• Corporate cards with flexible spending policies per user, team, or category applied automatically during usage

Pricing: Start from $15/user/month

Read more: 10 Best Expensify Alternatives for Businesses in Indonesia

Why is Ramp suitable as an SAP Concur alternative?

Ramp replaces manual processes with lighter end-to-end automation compared to SAP Concur and goes further by actively helping companies save costs, not just track them.

6. Brex

Brex is a spend management platform designed for modern companies, combining corporate cards, invoice payments, procurement, and integration with accounting systems.

This platform is intended for finance teams that want to accelerate closing processes while maintaining full control over cross-team and cross-country spending.

Key features of Brex:

• Physical and virtual credit cards with flexible and configurable spending policies
• AI-based automated bill pay that converts invoices directly into Brex payments
• Simple procurement module with PO support and 2-way matching
• Multi-entity and multi-currency support for global businesses
• Direct integration with ERP and accounting systems such as NetSuite, QuickBooks, Xero, and others

Pricing: Start from $12/user/month

Why is Brex suitable as an SAP Concur alternative?

Brex offers comprehensive features, not only for card and reimbursement management but also for invoice processing and procurement control, with a modern user experience and faster implementation.

7. Coupa

Coupa is a cloud-based platform that centralizes procurement, expense, and supplier management in one integrated system, automating purchasing workflows from PR, PO, to invoice processing to reduce manual effort and improve compliance with company policies.

Key features of Coupa:

• Supplier management with centralized onboarding, vendor qualification, and supplier risk assessment
• Expense management with digital submission, approval workflows, and spending policy enforcement
• AI-driven spend analytics to identify savings opportunities, fraud detection, and supplier recommendations
• Coupa Navi as a generative AI agent for navigation and real-time business query support
• Integration with SAP, Oracle, Workday, and other enterprise ERP systems

Pricing: Start from $549/year

Why is Coupa suitable as an SAP Concur alternative?

Coupa goes beyond travel and expense by delivering truly end-to-end spend management, including procurement and supply chain within a single integrated platform.

8. Spendesk

Spendesk is a European spend management platform that connects all company expenses through technology integration, automation, procurement, and easy-to-adopt approval processes in one platform.

Key features of Spendesk:

• Smart prepaid business cards, both physical and virtual, with configurable spending limits per employee
• Invoice processing with automatic OCR and direct claim matching
• Reimbursement management in a single submission via mobile application
• Customizable approval workflows with multi-step review for expenses requiring additional attention
• Procure-to-pay solution integrating procurement and spend management, the first in Europe for businesses with up to 1,000 employees

Pricing: Custom quote

Why is Spendesk suitable as an SAP Concur alternative?

Spendesk offers a more integrated and easy-to-implement approach, especially for businesses looking to replace multiple separate tools with one platform that covers cards, claims, and invoices simultaneously.

9. Workday Expenses

Workday Expense Management combines a consumer-grade mobile experience with enterprise-grade control, enabling employees to submit expenses within their daily workflows while providing real-time visibility to finance teams over every budget spent.

Key features of Workday Expenses:

• AI-powered receipt scanning for expense reports to reduce manual input
• Expense Protect as an intelligent audit tool that automatically reviews expense reports and detects duplicates and anomalies
• Unified expense hub combining expense reports, spend authorization, and budget tracking in one interface
• Global core supporting international tax rules, regional per diem, and local reimbursement requirements
• Native integration with Workday Financial Management and Workday Human Capital Management (HCM) for automatic employee data synchronization

Pricing: Custom quote

Why is Workday Expenses suitable as an SAP Concur alternative?

For companies already operating within the Workday ecosystem, Workday Expenses provides much smoother integration between employee data, organizational structure, and expenses.

10. Airbase

Airbase by Paylocity combines advanced spend management with the Paylocity HCM platform, enabling companies to manage expenses within a single platform.

This platform provides real-time visibility and structured planning for companies that require full control over spending.

Key features of Airbase:

• Guided procurement with configurable workflows to control every type of expense and route requests to the appropriate teams
• AI-based AP automation (Touchless AP) for invoice auto-coding, 3-way PO matching, and automatic approval routing
• Physical and virtual corporate cards with built-in spending policies applied automatically during use
• Spend analytics and vendor management for deep visibility into all company expenses
• Multi-currency support with international reimbursement to global employee bank accounts

Pricing: Custom quote

Why is Airbase suitable as an SAP Concur alternative?

Airbase uses a more modern approach to managing non-payroll expenses and enables faster implementation without complexity.

Read more: Top 8 Spenmo Alternatives for Spend Management System

What is the best alternatives SAP Concur for Business in Indonesia?

Among all the alternatives reviewed, Mekari Expense is the most relevant and strategic spend management platform for companies operating in Indonesia.

For Indonesian businesses, Mekari Expense addresses various needs, from unlimited payment features, availability of local integrations, to on-ground implementation support.

One of Mekari Expense’s key advantages that differentiates it from many global solutions is direct onboarding support from the local after sales team.

From startups that are just building expense policies to multinational companies aiming to standardize spend control across entities, Mekari Expense offers feature depth, local relevance, and ecosystem connectivity that cannot be fully replicated by any global solution in the Indonesian market.

Want to see how Mekari Expense works to manage your business budget? Consult your business needs with the Mekari Expense team now!

Reference

SAP Concur. “Case Studies: Uber”

Freshwork. “20% of Software Budgets Wasted on Unnecessary Business Complexity, Freshworks Survey Finds”