Manage all business & employee expenses in a single expense management platform

Expense management software is a system that automates the tracking, approval, reimbursement, and reconciliation of employee and company spending, replacing manual paper receipts and spreadsheets. Unlike spreadsheet-based tracking, it applies company policy automatically before money leaves the business, rather than checking after the transaction has already happened.

Mekari Expense offers a unified expense management softawre that covers reimbursements, business travel, and corporate cards in one platform, so every expense is visible from the same dashboard.

Without a central expense system, expense operations run into four recurring problems:

1. Scattered submissions: Claims arrive by email, chat, and paper forms, making it hard to tell what has already been approved.
2. Delayed disbursement: Stalled approvals leave employees waiting weeks to be repaid, which erodes their trust in the process.
3. Late policy breaches: Out-of-policy spending only surfaces at month-end close, once the money is already gone.
4. Slow reconciliation: Finance teams spend the last days of every month pulling data together from separate sources.

The expense management process runs through five sequential stages:

1. Submission: Employees submit an expense through the app, with the receipt attached.
2. Policy check: The system validates the claim against the rules that apply to that department or project.
3. Approval: The claim is routed to the right approver based on the authorization structure, and can be actioned from a mobile device.
4. Disbursement: Funds are released once approved, or the transaction runs directly on a corporate card.
5. Recording: Every transaction syncs to your accounting system without re-entry.

Mekari Expense provides several types of corporate cards to meet different business needs:

1. Mekari Limitless Card: Manages company spending with limits configurable by team, branch, or project.
2. Virtual card: Used for online payments, with limits and expiry dates set per transaction.
3. Physical card: Used for in-person purchases, such as day-to-day operational spending.

Transactions from all three are recorded automatically and monitored in a single platform.

Control happens before money leaves the business, not afterwards. Spending policy is applied automatically to each submission, card limits are set by team or project, and multi-level approval ensures every transaction passes the right authorization.

All spending is also visible in real time from one dashboard, so any drift from budget shows up while there is still time to act on it.